If your business stores a large volume of information and data online, you might implement an information security policy. Your confidential information may become compromised by several factors. Fortunately, security policies can help your business protect its data against unauthorized access. 

For over a decade, our IT professionals at Techinc have provided quality services to our clients across Denver and Fort Collins. We understand the importance of protecting information and we strive to uphold our values in integrity. In this article, you can discover what an information security policy is and explore the benefits it offers.

What is an information security policy?

An information security policy is essentially a guide for employees and managers to follow. The security policy helps to safeguard a business against unauthorised access and use of information. Below, you can find three of the major objectives a security policy can achieve:

  • Confidentiality: One of the major goals of a security policy is to prevent public disclosure of information. Security policies help employees understand which information they may disclose.
  • Availability: A security policy can protect data from being destroyed or stolen. This can ensure the business’s data is always accessible.
  • Integrity: Ensuring the integrity of information is a crucial process in a security plan. An effective security plan can prevent the unauthorized altering of documents.

Why implement an information security policy?

If your business stores its information virtually, it’s important to ensure it doesn’t end up in the wrong hands. Security policies can have a wide range of benefits that can improve the security of your information. Below, you can find several reasons to implement a security policy in your business:

Control access authority

By implementing a security policy, you can control who has access to specific information. A security policy can outline a hierarchal structure and provide network access security. If your employees have access to information via a network system, a security policy can provide identity authentication. This may ensure only the employees who have access may view the secure information. 

Provide clear classifications of data

Employees may accidentally disclose secret information if the classifications of data are not clear. A security policy can clearly outline which information is confidential. Employees that understand which information is confidential are usually less likely to disclose the secret data. 

Improve security awareness

Security policies can help educate your employees on the effects of cyber-attacks and leaked information. The security policy can also show your employees processes of how to handle confidential information. The process can include where to store information and how to safely destroy it.

Maintain client trust

When businesses suffer from a cyberattack, they may have their information destroyed, altered, or publicly disclosed. This can unfortunately lower the public image of the business. If clients see that your business’s network is not secure, they may feel that their information is not safe in your hands. A security policy is often the best way to protect your business from cyberattacks and to maintain the public’s trust in your business.

What does a security policy cover?

The aspects of a business that a security policy covers can vary depending on the needs of the business. Large corporate companies can have a large volume of confidential information, such as trade secrets and client details. Large companies might use a security policy that focuses on internal security because of the number of employees and volume of data. 

Below, you can find the typical aspects of information security that a security policy might cover:

  • Backups: Backing up your business’s information can help you retrieve any lost or compromised data.
  • Access control: You can control which employees have access to different parts of the business’s network system.
  • Encryption: Encrypting your data can prevent hackers from accessing your business’s information.
  • Software protection: A security policy can protect your business’s software from malicious viruses.
  • New employees: An effective security policy can introduce new employees to your business’s security process
  • Change in management: When there is a change in management, a security policy can ensure the new manager has proper access and clearance.
  • Employee authentication: A security policy can put in place authentication protocols such as passwords, biometric scans and ID cards.

How can an IT service provider help?

A professional IT service provider can help you develop an effective security plan to safeguard your information. Here at Technic, our team of IT experts provides our clients in Denver and Fort Collins with professional security consulting. With over a decade of experience, we have developed a wide range of services to manage almost every IT aspect within a business. Contact us to see how we can help you.